Frequently Asked Questions

We have revised the following frequently asked questions based on our patients’ concerns.   It is not meant to be comprehensive in nature.  However, we hope it would help you prepare for your visit and prevent delays.  Our goal is to make sure your experience with us is pleasant and memorable.

If you have any suggestions regarding new questions to be posted, please take a moment to complete our Feedback form.  Our management staff will review your suggestions and apply them appropriately.

Registration

How do I register as a new patient?

To improve patient access to care, we are offering two methods of registration:

In person.  The registration packet will be printed for you at time of first visit.

Online registration.  For your convenience both the registration packet and an online submission form is available.  Please visit our online registration pages.

Clinic patient Registration

Home-bound patient Registration


What are the benefits of registering online?

Two main benefits.  The form can be completed at your own time; allowing you to gather all the necessary information needed during the process.   It also allows you the time to search for a preferred pharmacy of your choice instead of choosing the closest pharmacy at the time of visit.

More importantly, it allows the you to be seen by the provider without any delays.  Once the registration has been submitted online, our friendly staff will proceed with preparing your file for the first visit.  Therefore, during the first visit you will be asked to sign our required forms, and then get checked in to be seen.


What documents do I need to bring in for my registration?

The following documents are required to be presented during the registration process:

  1. Proof of medical insurance; unless self-pay.
  2. Identification Card – Drivers License, and passport

I have changed my HMO designated physician, but it does not show online yet. Can I still be seen?

Yes, you can always be seen by our providers. We are here to make sure you are well taken cared for.

Nonetheless, we advise the use of caution when seeing us without a valid proof of insurance. Since services are provided while your Primary care physician of designation has not been changed yet, billing inquiries are likely to be denied and you are left to pay the balance. Please call our friendly staff so that we can help expedite the process and help you accordingly. Please call 818-600-1472 for further assistance.

At any point you may choose the self-pay method to avoid further issues.


Where are the nearest pharmacies to your location?
The following link will open a new page with nearest pharmacies to our location
Google Maps Link

Can I communicate by email?
Yes you can. Please request our staff to specify an email on your records.

My child is 10 years old would you accept him/her as a patient?

YES, in most cases.  Please be aware that our main goal is to provide safe medical care to our patients.

– Patient should weigh over 100 Lbs.

– Patient should have received all their childhood immunizations through their pediatrician’s office.  We can still order the immunizations on your behalf.  However the materials may need to be obtained from the pharmacy and may cost overall more.  At this point we do not carry, childhood vaccinations such as MMR, Polio, Hepatitis-B, DTaP, or Varicella.


I am a Medi-CAL patient assigned to you. Why can I not register as a patient ?
Unfortunately, thus far, we have not started enrollment of Medi-CAL patients.  This does not pertain to Dual Eligible Medicare-MediCAL as we do accept the Medicare patients.Since, March 2015 our administrators have communicated with our affiliated HMO groups and Health plans to Re-assign our designated Medi-CAL patients.   Until, January 2017 we have honored designated patients’ request to be seen until they re-assign their primary care physicians.  At this point we are no longer able to honor such requests.  Please call your HMO group to ask for reassignment, or seek the care of an urgent care facility for immediate attention.

 

Visiting the Clinic

What should I do when I enter the clinic?
Please sign your name at the front desk and include the time of your arrival. Our front desk staff will greet you and ask you to do so themselves.

If the staff is busy caring for other patients, we ask that you have a seat, and wait to be called.


How long does it take to check-in?
As per office protocols, our staff is required to assist each patient at the time of arrival. They are trained and expected to check in each patient within 10 minutes of their arrival.Patients will be notified if there are any delays with the check-in proces

What would I need to provide during my follow-up visit?
In general, there is no need for additional paperwork after initial registration. Our staff will review your file for any required Co-payments before the visit, and ask if there has been any change with your insurance coverage since your last visit. This will be an opportunity to update your file if needed

When should I arrive to my scheduled visit?
We always recommend arriving 5-10 minutes early to allow our staff to address unforeseen issues, such as insurance changes, and pharmacy change requests. Patients will also have the time to address any issues that arose since last visit.

What if I’m late to my visit?
All patients that are late by more than 15 minutes from the scheduled appointment, are considered as “Add-ON” visits.If a patient is late to their appointment, we encourage them to re-schedule the appointment if they feel that waiting to be seen will cause problems with their work schedule or meetings they have already in place.** We are aware that our patients have personal obligations, and taking a day off from work may be challenging. Therefore, we spend all our time and efforts to get our patients back to their busy schedules as quick as we can, while maintaining a high level of medical care. Therefore, we are committed to taking care of patients arriving on time first.All Add-ON visits may need to wait for the provider to become available. Our priority is to care take care of patients arriving at their appointed time first. Nonetheless, all Add-ON visits will be seen at one point.

What is an Add-ON Visit?
At times patients require an urgent visit to the clinic.  Though we are not an urgent care facility, we try to accommodate all patients needing care.An Add-ON visit allows the patient to be checked in by our staff, but they have to wait for the provider to become available to see them.  Since all appointments are pre-booked, we take extra care to make sure scheduled patient appointments are kept on time and without delay.  All confirmed Add-ON visits will be seen, but with possible delays.

** We are aware that our patients have personal obligations, and taking a day off from work may be challenging.  Therefore, we spend all our time and efforts to get our patients back to their busy schedules as quick as we can, while maintaining a high level of medical care.


How are my medications transmitted to the pharmacy?
All medications are electronically transmitted to the pharmacy at the end of the day. We encourage you to contact your designated pharmacy the day after your visit. Electronic prescriptions pertain to medications that are not urgently needed, and can wait 1 day.

In the case of antibiotics prescriptions, the provider will give you a written prescription so that you can obtain the medications right after your visit


How long does it take to get a referral? (HMO patients only)
Referrals are sent in 1-3 business days.Once the referral has been submitted electronically, our staff will contact the patient by email to inform.For “Approved” referrals, patient may call and request an appointment from the specialty clinic.For “Pending” referrals, we encourage the patient to call their insurance provider and inquire about the status of the referral.  Most times, a phone call will bring the referral to their attention and allow faster processing.Patients may call our friendly help desk staff to inquire about the status of their referral as well.** please be aware that our providers are not responsible for “approving” referrals.  Providers act on behalf of the patient to submit referrals electronically.  The insurance provider is responsible for approving the request.

HMO Patients  (Only)

Can I choose a particular specialist for my referral? (HMO only)
YES. If you have a particular physician that you wish to see, we will send the request on your behalf.Be mindful that requesting a particular physician does not guarantee approval by your HMO group. HMO groups refer to In-Network physicians rather than non-contracted physicians. If you request an out-of-network physician, it is likely that your HMO group will deny the request. They will then assign another physician in-network for you.In some cases such as hematologic cancers, your HMO group may not have the specialist needed for proper care as an in-network provider. At that time, they will most likely approve our request for referral.## Be mindful that our staff does not “approve” referrals to specialist. The referrals we send on your behalf are reviewed and “approved” by your HMO group.

I have changed my HMO designated physician, but it does not show online yet. Can I still be seen?
Yes, you can always be seen by our providers. We are here to make sure you are well taken cared for.Nonetheless, we advise the use of caution when seeing us without a valid proof of insurance. Since services are provided while your Primary care physician of designation has not been changed yet, billing inquiries are likely to be denied and you are left to pay the balance. Please call our friendly staff so that we can help expedite the process and help you accordingly. Please call 818-600-1472 for further assistance.At any point you may choose the self-pay method to avoid further issues.

How long does it take to get a referral? (HMO patients only)
Referrals are sent in 2-3 business days.Once the referral has been submitted electronically, our staff will contact the patient by email to inform.For “Approved” referrals, patient may call and request an appointment from the specialty clinic.For “Pending” referrals, we encourage the patient to call their insurance provider and inquire about the status of the referral. Most times, a phone call will bring the referral to their attention and allow faster processing.Patients may call our friendly help desk staff to inquire about the status of their referral as well.** please be aware that our providers are not responsible for “approving” referrals. Providers act on behalf of the patient to submit referrals electronically. The insurance provider is responsible for approving the request.

 

Medications

Why do some medications require an office visit?
Our goal is to provide the best medical care we can, within the scope of our practice. Many times medications such as narcotics, or amphetamines are prescribed as indicated medically. When a patient receives controlled substances, we need to document the reason for, and the safety of such medication.Also, controlled substances must be prescribed on a tamper proof prescription. Thus, we are not able to call them into the pharmacy, or electronically transmit them.

Why would the provider suggest specialty referral for controlled substances?
Our goal is to provide effective medical treatment with safety in mind. At times our providers encounter medical conditions that require further treatment by a specialist. Such conditions are most commonly relate to failure to respond to medical treatment, or prescription of medications beyond the scope of the provider’s practice.

In such cases the patient would benefit from a specialist evaluation. The specialist in general may have enhanced treatment modalities that can improve patient care and improve their quality of life. The referral to a specialist will be discussed with the patient by our providers first.


 

Billing and Payments

I have questions about my billing statement
Currently, all our billing is handled by a third party company. Staff members at ThriveCMG do not have access to patient billing accounts and do not have the authority to address any concerns.For billing related questions please call:

AIMDEX Corp.

Main: (818) 401-8800

Fax: (818) 401-8818

18425 Burbank Blvd, Suite 606 Tarzana, Ca 91356


I’ve paid my Co-pay. Why did I get a bill?
There are many ways that patients share the cost of their medical coverage with the insurance provider.You may have heard about Copays, Coinsurance, Deductibles, and Maximums.Please watch the following video for a brief explanation:

for further questions please contact our third party billing provider.


My husband and I visited, but only I received a bill. Why?
Receiving a statement depends on the type of insurance a patient carries and the services rendered at the clinic. Most times this question comes up after a patient received procedural services, which are not usual in nature. Please watch the video below regarding Co-payments. Co-payments usually apply to procedural services provided provided at the office. Contact your health plan carrier to learn more about your particular plan.

What's the difference between an HMO, PPO, and HDHP plan?


How Does Health Insurance Work?